SAR requests
Received: 24 September 2024
I am conducting some further research on Subject Access Requests in particular Children's Records. I am aware that some Subject Access Requests can often involve sensitive material which can be lengthy in size such as documents ranging from 2000 - 5000 pages post redaction of third-party material. Could you tell me the following for children's records and for SARS in general? Over the last 3 years What is the average size of Subject Access Request - if you do not hold the precise data to provide a mean average then a rough approximation from memory will be fine. For example, is 5000 pages rare or frequent? Do you ever hand out a selection of records rather than full records? How many requests are disclosed (annually) roughly 2000 - 3000 pages long? How many requests are disclosed (annually) roughly 3000-4000 pages long? How many requests are disclosed (annually) roughly 4000 - 5000 pages long? How many requests are disclosed (annually) that are roughly 5000+ pages long? If you cannot answer these questions with precise details then could you provide a more general answer addressing the typical size of a Subject Access Request for Children's information whether previously in care or still in care for your local authority? Any comments you would like to make to answer the questions more accurately? In the last ten years: Are there any occasions where you have refused a Subject Access Request using the provisions outlined in DPA 2018/GDPR (whether children's records or any other) over the last five years and what were these reasons, such as manifestly excessive?/ excessive resources such as cost of labour or time to produce? Have you ever introduced a charge for SAR records (whether children or another area) because the resources involved in disclosing such material would be disproportionate or excessive such as the time involved to redact records and money spent on labour to prepare the documents for disclosure Any comments you would like to make to answer the questions more accurately? I thank you in advance for your efforts. Your assistance in this matter will be so helpful
Outcome / Documents
- Response (some not held) - application/pdf - Download